Rules & Regulations

‍‍Article 1

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Organizing company

Hospitality ON with a capital of 61 091.50 € having its registered office at 5 rue de Danzig 75015 Paris, having the identification number RCS 379 089 295 00016 and represented by Mr. Vanguélis PANAYOTIS, President (hereinafter also referred to as the "Organizing Company"or "the Organizer") is organizing on Tuesday November 24, 2026, an international event entitled the "Hospitality Awards", according tothe terms and conditions described in these rules.

Article 2

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Presentation of the event
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The Hospitality Awards are ahighly respected competition that takes place on a global scale, honoring hospitality brands for their exceptional achievements. This prestigious event is the first and only competition worldwide that rewards corporate excellence within the hospitality industry.

The Hospitality Awards are one of the most highly anticipated events in the hospitality industry's calendar. It is regarded as one of the industry's most important recognitions, bringing together the entire hospitality community to celebrate and highlight the hardwork, dedication, and exceptional achievements of its members.

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Hospitality Awards Categories

CONCEPTS & TRANSFORMATION

1.      Best Concept On The Move

2.      Best F&B Concept

3.      Best Brand Concept

4.      Best Operational Transformation

5.      Best Guest Experience

PEOPLE, IMPACT & ESGLEADERSHIP

6.      Best Environmental and Climate Impact

7.      Best Social Impact and Inclusion

8.      Best Global Talent & Leadership

MARKETING & INFLUENCE

9.      Best Destination Campaign

10.    Best Media Campaign

11.    Best Marketing Activation

SPECIAL PRIZES

12.    Grand Prix

13.    Lifetime Achievement

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Article 3

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Description of Categories

‍1.      Best Concept On The Move

This award recognises a hospitality concept deployed in mobility environments such as cruise, air orrail, redefining guest experience beyond traditional static infrastructure and creating strategic value within a broader hospitality or travel ecosystem.

2.      Best F&B Concept

This award recognises a group level F&B strategy or concept deployed across multiple properties, strengthening brand positioning, enhancing guest experience and generating measurable business value. It rewards scalable and differentiated F&B modelsthat combine creative vision, operational consistency and financial performance.

3.      Best Brand Concept

This award recognises an innovative brand positioning, architecture or concept strengthening differentiation and market relevance, with the potential to redefine standards and influence the evolution of the industry.

4.      Best Operational Transformation

This award recognises a significant transformation of operating model, organisational structure or core processes delivering measurable efficiency gains and structural value creation.The transformation may be operational, organisational, technological or hybrid, and must demonstrate tangible impact beyond incremental optimisation.

5.      Best Guest Experience

This award recognises a distinctive and strategically designed guest experience that strengthens brand preference, enhances emotional connection and delivers consistent, memorable value across the guest journey. The initiative may be embedded within a loyalty programme or operate independently.

6.      Best Environmental and Climate Impact

This award recognises a structured environmental strategy delivering measurable reductions in environmental footprint while embedding structural sustainability principles into operations, development and decision-making.

7.      Best Social Impact and Inclusion

This award recognises a structured social impact and inclusion strategy generating tangible and lasting value for communities, employees or society, while being embedded in the organisation’s operating model and long-term vision.

8.      Best Global Talent & Leadership

This award recognises a structured talent and leadership strategy that strengthens organisational performance by attracting, developing and retaining talent, while redefining HR practices and leadership models within the industry.

9.      Best Destination Campaign

This award recognises an outstanding destination communication campaign led by a country, city, regionor official tourism authority, effectively promoting a destination to target audiences through a distinctive, creative and strategically executed approach.

10.    Best Media Campaign

This award recognises a high-impact brand media campaign that strengthens brand visibility, reinforces positioning and engages target audiences through a distinctive and well-executed narrative across media platforms.

11.    Best Marketing Activation

This award recognises a marketing activation that effectively promotes a brand, group, concept or product through a targeted, creative and strategically executed initiative, demonstrating strong audience relevance and execution across channels or partnerships.

12.    Lifetime Achievement

This trophy will be awarded by Hospitality ON Team to an international hotel, travel or tourism personality or family who has made a mark on the profession through their pioneering, innovative, entrepreneurial, and professional achievements.

13.    Grand Prix Hospitality ON                                                                         

This trophy rewards an international hotel group that has marked the year 2025 by its performances in four complementary areas: corporate strategies, M&A, talent management, and CSR policies.

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Article 4

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Conditions of participation
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Participation in the Hospitality Awards Competition is open exclusively tolarge-scale initiatives implemented at corporate or institutional level.

Eligible participants include Internationaland national hotel groups /  Integrated hotel chains / Voluntary chains / Franchised hotels / Hospitality groups operating resorts or hotel residences / Campsites / Hostels / Cruise ships / Airlines companies as well as Official tourism institutions and destination marketing organizations (hereinafter referred to as “Candidates”).

The submitted initiative must be deployed at group, brand, or institutional level and demonstrate a strategic scope, with scalability and replicability across multiple establishments, markets, or territories.

Projects limited to a single property, individual establishment, restaurant, or specific properties are not eligible for the Hospitality Awards Competition and must instead be submitted to the Hospitality Icons Competition.

Suppliers, technology providers, consulting firms, architectural firms, design studios, and other external service providers are not eligible as Candidates. Projects developed in collaboration with such partners must be submitted by the eligible Candidate implementing the initiative and must demonstrate effective deployment and measurable impact within its own organization or network.

Only projects launched or significantly deployed within the last two (2) years preceding the year of the competition are eligible.

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Article 5

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Announcement of the Hospitality Awards 
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The event is announced on the following communication media:

• Official website of     the event: www.hospitalityawards.com
• Official website to     register and upload the projects: https://hospitality.awardsplatform.com
• Social medias:     LinkedIn, Facebook, Twitter, Instagram…
• Event organizer:     www.hospitality-on.com
• Hospitality ON     Magazine, and e-mailing campaigns
     
     

Article 6

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Terms and conditions of participation  

To take part in competition, Candidates must create an account and register on the Hospitality Awards platform (https://hospitality.awardsplatform.com) to submit their application to the Organizing Company. All submitted entries will undergo an initial review by the Hospitality ON Committee.

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‍Submission process

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Applications must be submitted through the Hospitality Awards platform within the deadlines indicated below.

Applications must be submitted in English only.

The Competition is organized in two (2) distinct rounds.

Round 1 - Registration andInitial Submission

Applications must include:

·     Name, function and contact details of the submitter

·     Name of the project (3 to 8 words)

·     Group and/or Brand name

·     Group and/or Brand logo

·     Year of launch

·     Summary of the project that could be published byHospitality ON (200 to 350 words)

·     Explanation of the project including specific KPIs listed in the guidelines (750 to 1000 words)

·     One picture illustrating the project

·     Additional supporting materials (brochures, images, videos, etc.) may be attached (not mandatory)

Round 2 - Finalist Completion

Only Finalists will be invited to participate in Round 2.

Applications must include:

·     Name, function, photo and contact details of the project representative

·     A 45-seconds video for broadcast during the ceremony

Application deadlines

Round 1:  From February 26 to July 3, 2026

Round 2: From August 27 toOctober 12, 2026

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Rights of use and publication

By submitting an application, Candidates expressly authorize the Organizing Company to use their materials on Hospitality ON social networks, the websites www.hospitality-on.com and www.hospitalityawards.com, accessible worldwide, for the duration of the legal protection of the related intellectual property rights in France. These materials may also be used during the ceremony.

Completed applications must be submitted online on the Hospitality Awards platform. Candidates authorize the Organizer to publish their application on the above-mentioned websites during the event, unless otherwise specified in advance. The Organizer cannot be held responsible for the publication of materials voluntarily submitted by the applicant.

Legal compliance and contentrestrictions

Applicants must ensure that their submission complies with all applicable laws and regulations in France and does not contain any content that is contrary to good morals, insulting, defamatory, infringing, xenophobic, homophobic, antisemitic, or otherwise discriminatory.

Exceptions

Entries cannot be submitted for the Lifetime Achievement and Grand Prix Hospitality ON categories, as Finalists for these are selected directly by the Hospitality ON Jury based on their contributions to the industry.

Acceptance of the rules  

Participation in theHospitality Awards implies full and unconditional acceptance of these rules.

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Article 7

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Participation in the Ceremony

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The public can attend the Hospitality Awards ceremony by becoming a HospitalityLeader member directly via the online store (https://store.hospitality-on.com/en). To assist to the event, they can purchase their Leader membership until the day before the event, November 23,2026.

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Finalists of the competition will be granted one complimentary ticket to attend the Hospitality Awards Ceremony only for the project representative on stage (even if it represents several finalists’ projects).

In addition, non-finalist Candidates whose applications are eligible, members of team project, brand, or group who wish to accompany Finalists will benefit from a preferential rate of €260 per ticket to attend the ceremony.

Due to the limited number of places available, Hospitality ON reserves the right to give priority to hoteliers and travel/tourism professionals, clients, and partners, according to the quotas set by profile category.

Participants in the awards ceremony agree that their name and photograph may be used in online publicity materials (websites of the Organizing Company) in connection with the Hospitality Awards, and for a period of ten (10) years from the date of their participation in the awards ceremony, without reference, payment, or compensation.

Article 8

The selection process for the competition is conducted in several stages under the supervision of the Hospitality ON Committee and the Advisory Committee, ensuring the integrity and impartiality of the evaluation process.

The Advisory Committee ensures that the categories, guidelines, evaluation methodologies and criteria are relevant to the hospitality industry, consistent with industry standards, and aligned with principles of fairness and transparency.

The Hospitality ON Committee is solely responsible for the review, evaluation, and selection of applications submitted within the framework of the competition.

8.1 Shortlisting process

The Hospitality ON Committee is solely responsible for reviewing all applications received and selecting the six (6) Shortlisted Candidates per category. This first evaluation ensures that only the most relevant, innovative, and high-quality projects representative of the hospitality sector’s progress is retained.

8.2 Final selection

From the Shortlisted Candidates, the Hospitality ON Committee will then determine the three (3) Finalists and the Winner for all categories not subject to public voting.

8.3 Categories decided by public vote

The Winners in the following categories will be determined during the official ceremony through a public vote:

• Best Concept on the Move

• Best Destination Campaign

• Best Guest Experience

• Best Marketing Activation

• Best Media Campaign

8.4 Categories decided by the Committee

The Committee will determine the two (2) Finalists and the Winner in the following categories:

• Best Brand Concept

• Best Environmental and Climate Impact

• Best F&B Concept

• Best Social Impact and Inclusion

• Best GlobalTalent & Leadership

• Best Operational Transformation

8.5 Categories decided exclusively by Hospitality ON Committee

The Lifetime Achievement Award and Grand Prix Hospitality ON are not open to applications. The Winners for these distinctions are directly nominated and selected by the Hospitality ON Committee based on their outstanding contribution to the hospitality industry.

Article 9

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Selection criteria and evaluation procedures

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9.1 General Evaluation Principles

All applications submitted in the competition will be evaluated based on transparent, objective, and consistent criteria designed to highlight excellence, innovation, and positive impact in the hospitality industry.

The evaluation process is carried out independently by the Hospitality ON Committee, according to the procedures described in Article 8.

9.2 Evaluation criteria for categories

Projects will be evaluated according to the following three main criteria:

·     Innovation and Creativity: the originality, inventiveness, and disruptive nature of the project, as well as its contribution to advancing practices within the hospitality sector.

·     Exemplarity and Replicability: the model nature of the initiative, its alignment with the company’s strategic vision, and its capacity to be replicated, scaled, or adapted in other contexts.

·     Measured Impact and Effectiveness: the tangible results and measurable benefits achieved by the project, including operational, social, or environmental performance, and where applicable, economic outcomes.

Selection procedures

All deliberations and results are treated with the strictest confidentiality. No information regarding the selection of Finalists or Winners will be disclosed publicly prior to the ceremony by the Committees, Candidates, the Organizing Team, or any person with access to the results.

The Organizing Company guarantees the independence and impartiality of the selection process, while reserving the right to make any procedural adjustments necessary to maintain the integrity and smooth running of the competition.

Article 10

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Selection and decision process

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10.1 FirstStage – Evaluation by the Committee

All applications are examined by the Hospitality ON Committee, which conducts a qualitative assessment of each project according to the criteria defined in Article 9. This evaluation focuses on the overall coherence, innovation, and impact of the initiative, without relying on a numerical scoring system.

The Committee reviews each application individually and collectively determines:

·     The Shortlisted Candidates for each category,

·     The Finalists, and

·     The Winner(s) for the categories concerned.

10.3 SecondStage – Public Electronic Voting

During the Hospitality AwardsCeremony, held on Tuesday, November 24, 2026, at the InterContinental Paris LeGrand, the public will vote electronically to determine the Winner in the following categories:

• Best Destination Campaign

• Best Media Campaign

• Best Guest Experience

• Best Marketing Activation

• Best Concept on the Move

The voting will be supervised by a bailiff, who will draw up the official report of the voting operations. The public vote is final and decisive for these categories.

In the event of a tie during the public vote, the President of Hospitality ON may decide either to award two trophies or to hold a new vote on site.

10.4 Validation and Announcement of Results

Once the deliberations are completed, the final results are transmitted to the bailiff in charge of official record-keeping. The results remain strictly confidential until their official announcement during the ceremony.

No member of the Committees, the Organizing Team, Candidates or any individual with prior access to the results is authorized to disclose pubicly information before the ceremony.

Article 11

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Allocations for competition nominees

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A diploma attesting their finalist status and signed by the President of the Organizing Company and the President of the Ceremony will be awarded to the finalist Candidates on stage. A trophy will be awarded to the Winner in each category, on stage. These prizes have no financial value.

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Each submitted application will be included in the Hospitality ON innovation database, which may be referenced in future editorial content, including thematic articles published in Hospitality ON’s print magazine.

Finalists and Winners will receive a Communication Pack designed to amplify the visibility of their recognition. This pack includes:

• A visual badge (vignette) to share on LinkedIn indicating the prize received;
• Guidelines for properly referencing the award and Hospitality ON in communications;
• A digital and print version of the magazine featuring their project.

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Article 12

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Identification of Winners and elimination of participation

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The Candidates and participants in the award ceremony accept that the Organizing Body reserves the right to verify their identity and any information contained in the registration form. Application forms that are not fully completed and/or contain incomplete or false contact information will not be taken into consideration and will result in the elimination of the application.

Article 13

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Modification of the dates of the event and extension of the number of prizes

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The Organizing Body shall not incur any liability whatsoever if it is forced to cancel the present event in the event of force majeure or events beyond its control. The Organizing Body also reserves the right, within the limits provided for by the law in force, to extend or limit the participation period, to postpone it or to modify the conditions thereof, and may not be held liable in this regard.

Additions and modifications may be made to these rules. They will be considered as amendments to these rules. The amendment to the present rules will be filed with the bailiff's office that holds the present rules.

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Article 14

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Use of Winner’s identity

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The Candidates agree that their name, first name, position, city of residence as well as any recording of their image or the sound of their voice made during the awards ceremony may appear for ten (10) years from the date of their participation in the ceremony on online advertising media (the Organizing Company's websites, communication media (brochures, application files, invitation cards, emailing, press publications, Hospitality ON magazine) and printed materials related to the Hospitality Awards, worldwide and without reference, payment or compensation other than the awarding of their trophy/diploma.

Article 15

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Submission of regulations

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Candidates accept the entirety of these rules, which are filed with theBailiffs of justice. It is reminded that the names of the Finalists and/or Winners of each Category will be given by Hospitality ON Committee to the bailiff who will bring them in a sealed envelope during the ceremony that will take place on November 24^th, 2026.

Article 16

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Interpretation of the regulation and attribution of jurisdiction

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Any dispute concerning the interpretation of these rules shall be decided solely by the Organizing Body. No written or verbal request concerning the mechanism of the event, or the interpretation of the rules will be answered.

In accordance with the provisions of Article 2254 of the French Civil Code, any action by Candidates against the Organizing Body arising from the validity, interpretation, performance or non-performance, interruption or termination of these rules shall be barred within one year of the award ceremony.

These rules (including their interpretation and any disputes arising from them)are governed by French law.

ANY LITIGATION ARISING FROM THE VALIDITY, INTERPRETATION, EXECUTION OR NON-EXECUTION, INTERRUPTION OR TERMINATION OF THE RULES SHALL BE SUBMITTED TOTHE COMMERCIAL COURT OF PARIS.
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Article 17

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Personal Data Protection

Personal data of participants and Candidates are collected and processed by the Organizing Company for the purposes of organizing, managing, and promoting the Hospitality Awards.

Such processing is carried outin accordance with Regulation (EU) 2016/679 (General Data Protection Regulation– GDPR) and the French Data Protection Act (Loi Informatique et Libertés) as amended.

Participants and Candidates have the right to access, rectify, erase, restrict, or object to the processing of their personal data, under the conditions provided by applicable law.

These rights may be exercised by contacting:

Hospitality ON – Hospitality Awards

5 rue de Dantzig, 75015 Paris– France.

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‍Article 18

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Postal address of the Organizing company

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The postal address of the event is " Hospitality ON - Hospitality Awards", 5 rue de Dantzig, 75015 PARIS - France.
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Article 19

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Transfer of copyright and author's rights

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It is expressly agreed that participation in the Event entails the transfer by the Candidates, to the benefit of the Organizing Body, of all copyrights relating to their application file as well as to any element provided within the framework of the Event, except for the logo of their brand. In this regard, the Candidates acknowledge that they are giving up free of charge their rights of reproduction, representation and adaptation of their contribution(s) to the Organizing Body, for the entire world and for the entire duration of the legal protection of said rights in France, on all digital media (websites, social networks, community platforms, mobile applications, etc.) and printed media (books, guides, leaflets, brochures, posters, postcards, etc.) for commercial, promotional and/or advertising purposes by the Organizing Body and for its activities, products and/or services. The Candidate affirms that he/she is the author of the contributions he/she submits and guarantees that the works submitted are original and unpublished. In this respect, the Candidate is responsible for obtaining the authorizations of any third party having directly or indirectly participated in the creation of the contribution and/or who consider that they have any right to claim against it. The Respondent shall be responsible for any payments arising from such authorizations. In general, the Candidates guarantees the Organizing Body against any recourse, action or claim that anythird party may make, in any capacity whatsoever, in connection with the exercise of the authorizations granted herein and, more generally, in connection with all guarantees and commitments made under these rules.

The Candidate agrees to hold the Organizing Body harmless from any claims by third parties due to copyright infringement or violation of exploitation or property rights, regardless of the nature thereof. In addition, the Applicant must ensure that the images, sounds, and videos transmitted as part of the event do not violate the intellectual property rights or image rights of third parties. The Candidate shall be responsible for obtaining from any third party any license or authorization to use these elements in the context of the event and shall also ensure that these elements may be used commercially by the Organizing Body.